1.1 For and on behalf of the President of..., the Department of... invites
tenders in Duplicate for supply of plant/ machinery/equipment/
materials as detailed in Part III to this tender document. The condi
tions of contract are as contained in form No. ... which is Part II of
this tender document. If you are in a position to quote for supply in
accordance with the requirements indicated in Part III to this tender
document, please submit your offer in the prescribed tender Form
No. ... attached.
1.2 Language of Offers
1.2.1 All tenders shall be made in English in the prescribed form attached. Tenders submitted in any language other than English must Invitation be accompanied by English translation.
1.3 Validity of Offers
1.3.1 Offers made shall remain open for acceptance for 120 days from the last date specified for receipt of offers.
1.4 Alternative Offers
1.4.1 If any departure or substitution from the particular specification contained in Part III to this tender document is involved, this should be clearly indicated in the tender form and should be added as Annexure "A" thereto.
1.4.2Offers with alternative equivalent specifications made should contain sufficient details to show that the alternatives will equally serve the purpose.
1.4.3All necessary catalogues/drawings/technical literature/ data considered essential for full Invitation and correct evaluation of the offers made shall invariably accompany the offers.
1.5 Terms and Conditions of Contract
1.5.1 It must be clearly understood that any offer shall be governed by the General Conditions of Contract as contained in Form No.... Part II of this tender document. Particular care must, therefore, be taken to go through these General Conditions of Contract and in exceptional cases, if any deviations are proposed, these must be clearly stated in the tender and incorporated as Annexure "B" to the tender form.
1.6.1 Prices quoted must be firm. In exceptional cases if prices are quoted subject to variation, the Invitation variation shall be on the basis of a standard "Price Variation Formula". The basis for calculation shall be very clearly stated. Variation limited to a specific ceiling will be preferred.
1.6.2 Prices quoted shall be in the currency of the country of origin and the offers linking the quoted currency with some other currency are liable to be ignored.
1.6.3 Prices quoted must be on the following basis:
a) F.O.B. Port of shipment (i.e. Free on Board the Vessel at the nearest Port of shipment — packing, inland freight, charges towards loading the consignments on to the vessel Invitation, documentation, etc. included). Name of the Port (Sea/Air) proposed for shipment shall be clearly indicated;
b) С & F ... Port (all inclusive cost except insurance — i.e. cost of goods, packing, inland freight, Pre-paid ocean freight, documentation, etc.).
188.8.131.52 Commission payable to the tenderer's Agents in ... , if any, shall be included in the price. Name and address of the Agents and the percentage of commission payable to them and included in the price shall be clearly indicated. The commission will be paid directly to the ... Agents.
1.7 Spares and Accessories
1.7.1 Offers for plant/machinery/equipment/instrument shall Invitation also state prices for essential accessories, optional accessories and spares necessary for satisfactory operation of the plant/machinery/equipment/instrument:
a) for a period of two years, and
b) for a period of five years.
1.7.2 Prices for accessories and spares shall be itemized. Particular care must be taken to list out each item of spare and quantity recommended and also the individual price for these items.